HSE Auditing Software: The Top 10 Factors to Consider

The goal of any HSE department investing in HSE auditing software should be to get the maximum benefit from your audit spend and build a safer working environment more efficiently.  HSE software packages vary considerably in functionality, so it’s important to get a clear idea of the capabilities of any solution before committing. Here are our top ten questions to ask yourself when deciding on your organisation’s HSE auditing software:

1.     Is it configurable?
The best outcomes are achieved when a system is fully configured to the unique requirements of your business. This starts with the structure of the audit. You may need a quick simple checklist or, for more complex audits require comments, actions, mandatory comments or actions below a given score.

2.     Is it user friendly?
Although this may seem obvious, our research tells us that it is often over-looked when companies are scoping software. Yet your HSE audit system may need to be used by a large and diverse workforce so ease of use is vital. HSE auditing software can be both rich in functionality and feature a simple and intuitive interface.

3.     Does it work on multiple devices?
Cross-device compatibility is a must.  The most responsive designs have been written to automatically resize based on a user’s browser and screen size; detecting and changing the user interface (UI) to reflect that of the platform on which the system is running; and change according to the orientation of the device. 

4.     Can it capture non-conformance?
The ability to track non-conformance forms a central part of any HS&E auditing software package.  Check you can record and track all non-conformances through your workflow and trend information across multiple departments, sites, or locations.  Can information can be viewed as a whole, or filtered by user-defined criteria?

5.     Can it issue Corrective Actions?
Effective tracking of corrective and preventative actions (CAPA) is the cornerstone of any successful safety program. Make sure any HSE auditing software package you are evaluating can manage a corrective action request that identifies what needs to be done, when it needs to be done, who needs to do it and escalate it if it’s not done. Your software needs to have a flexible workflow tool that allows you to manage corrective actions from start to finish.

6.     Is the data meaningful and actionable?
HSE auditing software should present data in such a way that you can draw meaningful conclusions.  Your audit program should be presented in clear and easy to understand dashboards that can help deliver insights into your program data, and support decision-making and strategic planning.

7.     Can it handle business intelligence reporting?
Ideally, your audit software should be able to produce simple, at-a-glance reports while factoring in additional relevant data from other areas of the business. Ultimately, an audit system should be able to help you identify projects, sites, departments or regions or workgroups that exhibit characteristics suggesting they are at a heightened risk of a safety incident – and red flag them for attention.

8.     Does it help you manage by exception from within the Audit?
You should have control over what is an acceptable score from within an audit, make sure your HSE Audit software allows you to set a minimum level for each item you are scoring – where an area is not up to scratch you want to make sure a corrective action is put in place and completed – to stop a repeat issue occurring.

9.     Does it give a proven record of proactive compliance?
Increasingly, complex global regulatory obligations mean that organisations need to monitor, assess, plan compliance risk and unify internal processes to ensure effective compliance strategy. Good HSE auditing software will help you keep an accurate record of proactive compliance from the accident itself right through to the investigation’s conclusion. 

10.  Does it issue valuable, actionable information in real time?
Time is of the essence in any HSE audit. Not only should your software be able to deliver actionable and insightful information, but be able to do so in real time. Your HSE audit software should offer a real-time access to data that gives powerful insights on the fly, helping you make decisions when it matters most.

EMEX is the most powerful HSE auditing software on the market today, offering all the above features and much more.

Click here to request your free demo and discover how EMEX can revolutionise the way you audit.

From Black Box Thinking to Safety Differently – Safety Your Way

Following any airline accident, it’s standard policy to analyse the data stored on the black box and share the findings with the industry.  This is a practice, which despite the obvious dangers inherent in air travel, has contributed to the industry’s phenomenal safety record – with a reported accident rate of only 0.23 per million take offs in 2014.

In his recent book, Black Box Thinking, Matthew Syed analyses the attitudes and responses to failure within the airline industry.  The major point that Syed makes is that continual, iterative improvements must be made to contribute towards future accident avoidance. He compares the airline industry to the healthcare sector, where an absence of reporting and sharing of knowledge when things go wrong created an alarming barrier to progress. Syed encourages an acceptance that things sometimes go wrong - but the understanding, transparency and sharing of information post incident is essential for the greater good.  At EMEX, we believe that a culture of improved information and continued enhancement must sit at the heart of every organisation’s health and safety operation for real understanding and developments to be made.

EMEX is all about measuring and managing safety for companies and their people. Companies use it to record attacks and accidents at their operations in some of the most challenging locations in the world, as well as down the road in a clean and safe looking factory. This information is used by our clients to build data and knowledge about what’s safe, and what’s not. It’s the everyday reality of the safety industry- a series of incremental improvements that add up and point towards major enhancements.  

At EMEX, our clients report real empowerment from having the correct processes in place enabling staff to report or act. Construction industry veteran, John Green, has a fresh approach to HS&E culture.  He promotes ‘Safety Differently’, and points to data that underlines another problem. He claims that historically, major incidents often follow an absence of minor incident - an absence of negatives doesn’t always add up to a positive.

Safety Differently encourages the HS&E industry to think about people as the solution, not people as the problem. It promotes a culture of empowerment and hopes to see an end to the uninformed workforce who are untrained to prevent and identify risks.

One of the tools that we offer to our clients is our Behavioural Safety App. It  allows and encourages companies to record both safe and unsafe acts. It’s a safety gauge or meter for your business, and it’s designed to be used by everybody to measure the pulse of safety for your operations. The app encourages staff to record and report when they encounter a safe or unsafe act as part of their ethical responsibility. The feedback we have received from our clients is that this kind of safe and unsafe reporting is the cornerstone of improving their operations and outcomes. A simple notification process means it is easy for anyone anywhere to use – all you need to know who, what, where and when. No heavy bureaucracy is required.

Safety Differently cites principles as continuums – allowing organisations to position themselves where they are comfortable, as well as charting a challenging route to success.    This is where we see EMEX as adding value, because no two organisations operate in the same way. By ensuring that your HS&E system is configured to your workflow, and empowering your workforce, that’s safety your way.

Why not schedule a demo of our EMEX today and find out how we can help your business achieve improved safety?

Emex stengthens leading EH&S platform with CSR addition

Emex – EH&S software heavyweight - has released a new addition to its software suite designed to support an organisation’s corporate and social responsibility and sustainability initiatives through the collection of data for analysis and reporting.

Corporations’ corporate and social responsibilities require rigorous attention to sustainability measurements and reporting standards in order communicate the impact of business on critical sustainability issues, for instance, carbon reduction commitment, Green House Gas emissions, water consumption, recycling and waste management.

Today, sustainability effort is linked to a company’s financial performance through stakeholder engagement and for an increasing number of organisations, acts as a value generator to help drive future innovation.

“In addition to meeting CSR objectives, our clients recognise the added impact CSR has on reputation, performance and share price”, commented Richard Wall, Emex’s CEO.  “The organisations we work with won’t compromise on platform safety, and they demand solid integration into their existing IT platforms. This is where they get the best value, and this is where the Emex suite is uniquely capable.”

The Emex CSR module enables organisations to record their corporate and social responsibility and sustainability efforts, through the capture of both quantitative data - relating to consumption and emission factors - and to measure the impact of CSR drivers such as social inclusion, employee engagement, female workforce participation or training requirements.

Automating this process facilitates and allows companies to automate all of the data behind their sustainability, CSR reporting requirement. The financial burden of data collection is minimised, compliancy reports are produced at the touch of a button and information made available for audit and any relevant business operations.

The Emex CSR module at a glance:

Easily conforms to and alighned with departmental or company workflow. 

A highly configurable interface that can be easily changed to meet companies' evolving requirements.
Rules can be configured within the module and excpetion reports and alerts ensure that data quality is continuously enhanced.

A data validation tool is deisnged to help you ensure data is kept up to date and accurate. The tool can be configured to support internally developed data validation rules.

Easily customisable, you can change units, type of input, data type and more.

Enables straightforward questionnaire creation and design to encourgae completion with minimal instruction.

Communicatiaon between users to mark individual items as needing further review, providing a link to items needing to be reviewed and all pending events needing to be processed.

Questions and answers from previous surveys are easily retreivable enabling you to easily compare findings with results from previous years.

The Emex platform features a robust suite of analytics to help companies transform data into insights
Notes for Editors:
About Emex

Headquartered in Lausanne, Switzerland, EMEX is an EH&S software provider with almost 50 employees and offices in Dublin, Geneva, Houston, Dubai, Lagos, London and Moscow.

Founded in 1998, Emex’s vision is centered on helping its customers establish a link between safety performance and financial performance through enhanced data management and analytics. From Incident & Accident Investigation through to Risk and Audit Management, Behavioral Safety and Environmental Reporting, 100 of the world’s largest companies rely on Emex to monitor performance.