Plan, Do, Act, Check your way to ISO 45001 Accreditation

ISO 45001 is due to be introduced into workplaces worldwide from late July 2017 to address the growing pressures to reduce workplace risks, enhance employee safety and increase the quality of working conditions.  

Addressing risk management is one of the principal focuses within the new ISO 45001 standard, with an aim to tackle incident rates in organisations. It reshapes some of the fundamental elements of the existing ISO & OHSAS frameworks by revamping elements such as terms and definitions, leaderships, planning, support, and operations.  The new standard provides a framework desinged to improve employee safety, reduce workplace risks and create better, safer working conditions, all over the world.   

ISO 45001 requires a system in place to carry out each stage of Plan, Do, Act, Check. Therefore, organisations wanting to achieve the standard need to make the process easy and accessible for people to use and uphold.  We’ve used PDAC (and added analysis) to illustrate the headline actions for accreditation.

Know what you want to achieve, who will be responsible for what, how you will achieve your aims, and how you will measure your success.  Use an EHS system to help you deliver that process.

Decide how you will measure performance. Think about ways to do this that go beyond looking at accident figures - your safety management system should provide a way of measuring and monitoring performance through audits. 

Assess the risks, identify what could cause harm in the workplace, who it could harm and how, and what you will do to manage the risk. 

Decide what the priorities are and identify the biggest risks - auditing is a major part of achieving any ISO certificate, having access to information under one roof across an organisation makes it much easier for an ISO Auditor to complete their job. 

Organise your activities to deliver your plans  - make sure your EHS programme enables easy communication with workers, so that everyone is clear on what is needed and can discuss issues and develop positive attitudes and behaviours 

Implement your plan - decide on the preventive and protective measures needed and put them in place proactively rather than reactively via cause analysis, capturing repeat incidents.  What training and instruction will ensure everyone is competent to carry out his or her work?

Measure your performance - through continuous monitoring and improvement of safety performance via audits & observational safety.
Assess how well the risks are being controlled and if you are achieving your aims.– - your EHS system will help you assess if you are meeting aims & objectives through reporting and analysis tools. 

Analyse & Review – Continuously.
Investigate the causes of all incidents; review the outcomes of your audits and use clever predictive analytics to assess what may be a problem in the future so you can address the causes before the problem becomes a reality. 

EMEX is the most powerful HSE risk management software on the market today, offering all the above features and much more.
Click here to request your free demo and discover how EMEX can help you implement ISO 4001

HSE Auditing Software: The Top 10 Factors to Consider

The goal of any HSE department investing in HSE auditing software should be to get the maximum benefit from your audit spend and build a safer working environment more efficiently.  HSE software packages vary considerably in functionality, so it’s important to get a clear idea of the capabilities of any solution before committing. Here are our top ten questions to ask yourself when deciding on your organisation’s HSE auditing software:

1.     Is it configurable?
The best outcomes are achieved when a system is fully configured to the unique requirements of your business. This starts with the structure of the audit. You may need a quick simple checklist or, for more complex audits require comments, actions, mandatory comments or actions below a given score.

2.     Is it user friendly?
Although this may seem obvious, our research tells us that it is often over-looked when companies are scoping software. Yet your HSE audit system may need to be used by a large and diverse workforce so ease of use is vital. HSE auditing software can be both rich in functionality and feature a simple and intuitive interface.

3.     Does it work on multiple devices?
Cross-device compatibility is a must.  The most responsive designs have been written to automatically resize based on a user’s browser and screen size; detecting and changing the user interface (UI) to reflect that of the platform on which the system is running; and change according to the orientation of the device. 

4.     Can it capture non-conformance?
The ability to track non-conformance forms a central part of any HS&E auditing software package.  Check you can record and track all non-conformances through your workflow and trend information across multiple departments, sites, or locations.  Can information can be viewed as a whole, or filtered by user-defined criteria?

5.     Can it issue Corrective Actions?
Effective tracking of corrective and preventative actions (CAPA) is the cornerstone of any successful safety program. Make sure any HSE auditing software package you are evaluating can manage a corrective action request that identifies what needs to be done, when it needs to be done, who needs to do it and escalate it if it’s not done. Your software needs to have a flexible workflow tool that allows you to manage corrective actions from start to finish.

6.     Is the data meaningful and actionable?
HSE auditing software should present data in such a way that you can draw meaningful conclusions.  Your audit program should be presented in clear and easy to understand dashboards that can help deliver insights into your program data, and support decision-making and strategic planning.

7.     Can it handle business intelligence reporting?
Ideally, your audit software should be able to produce simple, at-a-glance reports while factoring in additional relevant data from other areas of the business. Ultimately, an audit system should be able to help you identify projects, sites, departments or regions or workgroups that exhibit characteristics suggesting they are at a heightened risk of a safety incident – and red flag them for attention.

8.     Does it help you manage by exception from within the Audit?
You should have control over what is an acceptable score from within an audit, make sure your HSE Audit software allows you to set a minimum level for each item you are scoring – where an area is not up to scratch you want to make sure a corrective action is put in place and completed – to stop a repeat issue occurring.

9.     Does it give a proven record of proactive compliance?
Increasingly, complex global regulatory obligations mean that organisations need to monitor, assess, plan compliance risk and unify internal processes to ensure effective compliance strategy. Good HSE auditing software will help you keep an accurate record of proactive compliance from the accident itself right through to the investigation’s conclusion. 

10.  Does it issue valuable, actionable information in real time?
Time is of the essence in any HSE audit. Not only should your software be able to deliver actionable and insightful information, but be able to do so in real time. Your HSE audit software should offer a real-time access to data that gives powerful insights on the fly, helping you make decisions when it matters most.

EMEX is the most powerful HSE auditing software on the market today, offering all the above features and much more.

Click here to request your free demo and discover how EMEX can revolutionise the way you audit.

From Black Box Thinking to Safety Differently – Safety Your Way

Following any airline accident, it’s standard policy to analyse the data stored on the black box and share the findings with the industry.  This is a practice, which despite the obvious dangers inherent in air travel, has contributed to the industry’s phenomenal safety record – with a reported accident rate of only 0.23 per million take offs in 2014.

In his recent book, Black Box Thinking, Matthew Syed analyses the attitudes and responses to failure within the airline industry.  The major point that Syed makes is that continual, iterative improvements must be made to contribute towards future accident avoidance. He compares the airline industry to the healthcare sector, where an absence of reporting and sharing of knowledge when things go wrong created an alarming barrier to progress. Syed encourages an acceptance that things sometimes go wrong - but the understanding, transparency and sharing of information post incident is essential for the greater good.  At EMEX, we believe that a culture of improved information and continued enhancement must sit at the heart of every organisation’s health and safety operation for real understanding and developments to be made.

EMEX is all about measuring and managing safety for companies and their people. Companies use it to record attacks and accidents at their operations in some of the most challenging locations in the world, as well as down the road in a clean and safe looking factory. This information is used by our clients to build data and knowledge about what’s safe, and what’s not. It’s the everyday reality of the safety industry- a series of incremental improvements that add up and point towards major enhancements.  

At EMEX, our clients report real empowerment from having the correct processes in place enabling staff to report or act. Construction industry veteran, John Green, has a fresh approach to HS&E culture.  He promotes ‘Safety Differently’, and points to data that underlines another problem. He claims that historically, major incidents often follow an absence of minor incident - an absence of negatives doesn’t always add up to a positive.

Safety Differently encourages the HS&E industry to think about people as the solution, not people as the problem. It promotes a culture of empowerment and hopes to see an end to the uninformed workforce who are untrained to prevent and identify risks.

One of the tools that we offer to our clients is our Behavioural Safety App. It  allows and encourages companies to record both safe and unsafe acts. It’s a safety gauge or meter for your business, and it’s designed to be used by everybody to measure the pulse of safety for your operations. The app encourages staff to record and report when they encounter a safe or unsafe act as part of their ethical responsibility. The feedback we have received from our clients is that this kind of safe and unsafe reporting is the cornerstone of improving their operations and outcomes. A simple notification process means it is easy for anyone anywhere to use – all you need to know who, what, where and when. No heavy bureaucracy is required.

Safety Differently cites principles as continuums – allowing organisations to position themselves where they are comfortable, as well as charting a challenging route to success.    This is where we see EMEX as adding value, because no two organisations operate in the same way. By ensuring that your HS&E system is configured to your workflow, and empowering your workforce, that’s safety your way.

Why not schedule a demo of our EMEX today and find out how we can help your business achieve improved safety?