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HSE Auditing Software: The Top 10 Factors to Consider
The goal of any HSE department investing in HSE auditing software should be to get the maximum benefit from your audit spend and build a safer working environment more efficiently. HSE software packages vary considerably in functionality, so it’s important to get a clear idea of the capabilities of any solution before committing. Here are our top ten questions to ask yourself when deciding on your organisation’s HSE auditing software:
1.
Is it configurable?
The best outcomes
are achieved when a system is fully configured to the unique requirements of
your business. This starts with the structure of the audit. You may need a quick
simple checklist or, for more complex audits require comments, actions, mandatory
comments or actions below a given score.
2.
Is it user
friendly?
Although this may
seem obvious, our research tells us that it is often over-looked when companies
are scoping software. Yet your HSE audit system may need to be used by a large
and diverse workforce so ease of use is vital. HSE auditing software can be
both rich in functionality and feature a simple and intuitive
interface.
3.
Does it work on
multiple devices?
Cross-device
compatibility is a must. The most responsive designs have been written to automatically resize based on a user’s
browser and screen size; detecting and changing the user interface (UI) to
reflect that of the platform on which the system is running; and change
according to the orientation of the device.
4.
Can it capture
non-conformance?
The ability to
track non-conformance forms a central part of any HS&E auditing software
package. Check you can record and track all
non-conformances through your workflow and trend information across multiple
departments, sites, or locations. Can
information can be viewed as a whole, or filtered by user-defined criteria?
5.
Can it issue
Corrective Actions?
Effective tracking of
corrective and preventative actions (CAPA) is the cornerstone of any successful
safety program. Make sure any HSE auditing software package you are evaluating
can manage a corrective action request that identifies what needs to be done, when
it needs to be done, who needs to do it and escalate it if it’s not done. Your
software needs to have a flexible workflow tool that allows you to manage
corrective actions from start to finish.
6.
Is the data
meaningful and actionable?
HSE auditing
software should present data in such a way that you can draw meaningful
conclusions. Your audit program should
be presented in clear and easy to understand dashboards that can help deliver
insights into your program data, and support decision-making and strategic
planning.
7.
Can it handle
business intelligence reporting?
Ideally, your
audit software should be able to produce simple, at-a-glance reports while
factoring in additional relevant data from other areas of the business.
Ultimately, an audit system should be able to help you identify projects, sites,
departments or regions or workgroups that exhibit characteristics suggesting
they are at a heightened risk of a safety incident – and red flag them for
attention.
8. Does it help you manage by exception from within the
Audit?
You should have
control over what is an acceptable score from within an audit, make sure your
HSE Audit software allows you to set a minimum level for each item you are
scoring – where an area is not up to scratch you want to make sure a corrective
action is put in place and completed – to stop a repeat issue occurring.
9.
Does it give a
proven record of proactive compliance?
Increasingly, complex
global regulatory obligations mean that organisations need to monitor, assess,
plan compliance risk and unify internal processes to ensure effective
compliance strategy. Good HSE auditing software will help you keep an accurate
record of proactive compliance from the accident itself right through to the
investigation’s conclusion.
10. Does it issue valuable, actionable information in
real time?
Time is of the
essence in any HSE audit. Not only should your software be able to deliver
actionable and insightful information, but be able to do so in real time. Your
HSE audit software should offer a real-time access to data that gives powerful
insights on the fly, helping you make decisions when it matters most.
EMEX is the most powerful HSE
auditing software on the market today, offering all the above features and much
more.
Click here to request your free demo and discover how EMEX can
revolutionise the way you audit.
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